The William Angliss Charitable Fund (WACF) is committed to providing quality service in the field of community philanthropy and this policy outlines our ongoing obligations in respect of how we manage Personal and Organisational Information.
We have adopted the National Privacy Principles (NPPs) contained in the Privacy Act 1988 (the Privacy Act). The NPPs aim to protect individuals’ personal information by placing restrictions on how this information is collected, used, disclosed, stored, secured and disposed of.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Federal Privacy Commissioner at www.privacy.gov.au.
This policy supports the goals and values of The William Angliss Charitable Fund and is a governing reference for all WACF processes involved in the collection and use of data provided to the organisation. The policy aims to maintain and enhance the trust of all grant applicants.
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include names, business and email addresses, business roles and positions, telephone and facsimile numbers.
This Personal Information is obtained in several ways including correspondence, by telephone and facsimile, by email, via our website www.wacf.net.au , from your website, from media and publications, from other publicly available sources, and from third parties.
We collect your Personal Information for the primary purpose of providing our grant making services to you and your organisation. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
Personal Information is only collected where appropriate, and is only used for the purpose of making grants.
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
Where reasonable and practicable to do so, we will collect Personal Information only from the person concerned. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that individuals are made aware of the information provided to us by the third party.
Personal Information may be disclosed in a number of circumstances including the following:
Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify Personal Information. However, most of the Personal Information is or will be stored in files which will be kept by us for a minimum of 7 years.
We may from time to time transfer and/or store your personal information we collect outside Australia in accordance with the Privacy Act, to countries whose privacy laws do not provide the same level of protection as Australia’s privacy laws.
For example, we may use cloud storage and IT servers that are located offshore.
By providing us with your personal information, you consent to us disclosing your information to such entities located outside Australia.
The Personal Information we hold, subject to certain exceptions, can be updated by request. If you wish to access your Personal Information, please contact us in writing.
In order to protect your Personal Information, we may require identification from you before releasing the requested information.
It is an important to us that Personal Information is up to date. We will take reasonable steps to make sure that Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality service and information.
This Policy may change from time to time and is available on our website.